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The Howard Partnership Trust (THPT) is a Surrey based Multi-Academy Trust, comprising four secondary, six primary and two special schools with two further under development. We are proud of our ethos of collaboration and inclusion, "Bringing out the best" in students of all abilities and backgrounds. Visit website

Part of The Howard Partnership Trust

West Hill School


This is a summary of West Hill’s attendance policy. You can find the full document on our Policies page.


Parent/Carer responsibilities

  • To ensure that your child arrives punctually and prepared for the school day.
  • To ensure that your child attends school on as many days as possible, hopefully every day. For guidance on common illnesses in children, please click here.
  • To inform the school of your child's absence each day using the Studybugs app.
  • To complete a request for absence in exceptional circumstances form when you want to take your child out of school during term time, giving at least two weeks’ notice.
  • Provide medical appointment evidence whenever possible.
  • To complete the medical leave form for operations and recuperation periods that require time off during term.

Class Teacher responsibilities

  • To keep parents/carers regularly informed of pupils’ attendance records.
  • To support parents/carers in achieving maximum possible attendance for our pupils.
  • To recognise and reward over-target or improved attendance.

Vice Principal responsibilities

  • To invite parents/carers into school to discuss any persistent absence issues.
  • To send letters home stating concerns if attendance levels are unacceptable.

Office responsibilities

  • If we have not heard from parent/carers by 10:00am each day, to call to ask why your child is not in school.
  • To respond promptly to a child’s or parent’s concerns about the school or other pupils.
  • To inform parents/carers in writing of irregular attendance, arrange meetings if necessary and refer to the Education Welfare Service as required.
  • To follow up all absences and obtain notes/medical evidence for these absences.

Education Welfare Officer role

  • To work alongside the Vice Principal monitoring attendance levels; in conjunction with the Vice Principal, to make decisions about issuing penalty notices (Section 444 Education Act 1996) if a pupil is taken out of school for five days or more without prior authority of the Vice Principal.